Notary Public Wellington & Auckland | Drivers Notary Public for all notarial services

A Fellow of:

Australian and New Zealand College of Notaries

Contact:

Tel: 021 181 5619

Wellington:  Level 4, 57 Willis Street, Wellington, New Zealand
Auckland:  Level 5, 235 Broadway, Newmarket, Auckland, New Zealand
E-mail:  drivers@notarial.co.nz

Drivers specializes in providing Notarial services only. As global commerce continues to grow and individuals become ever more mobile, Notarial services support the transparency and confidence required to forge successful business and personal relationships and in assisting offshore clients, agencies and institutions.

Drivers can initiate notarial acts for corporate clients in the main centres - Auckland, Hamilton, Wellington and Christchurch.

FAQs:

What does it mean to have a document notarised? This means your identity, signature and sometimes the document must be authenticated by a Notary Public. The Notary will sign it, place his embossed seal on it, often add his formal certificate and may tie it up with ribbon so it can't be interfered with.

Why is this necessary? The document will be for use in a country other than New Zealand. A Notary Public may be the only person recognised by that country as having the authority to provide the required authentication of identity, signature and document.

Why a Notary Public? Because a Notary Public has special legal qualifications. Neither a NZ lawyer nor a Justice of the Peace has authority to do this work.

Is that all? No; while the Notary Public authenticates you, your signature and possibly your document, the Dept of Internal Affairs (and sometimes the Dept of Foreign Affairs & Trade and the foreign embassy as well) must authenticate the signature and seal of the Notary Public. After this procedure, under the Hague Convention, the document will be given full legal credence in the country of destination.

What a drama! Is there anything else? Yes. Fees are payable each step of the way – to the Notary Public, DIA, DFAT and the foreign embassy as necessary.

Notarial services include:

  • attesting the signature and execution of documents
  • authenticating the execution of documents
  • authenticating the contents of documents such as graduation certificates
  • the provision of certified notarial copies of documents
  • Apostilles/e-apostilles/legalisation at Dept of Internal Affairs and Dept of Internal Affairs & Trade.
  • Powers of Attorney for use in other countries
  • corporate records
  • openings of tenders
  • bond and debenture operations
  • share issue ballots
  • agency for service of process
  • drawing up or noting (and extending) protests of happenings to ships, crews and cargoes
  • taking evidence in New Zealand as Commissioner for Oaths for foreign courts

Apostilles/Further authentication:

In many cases an Apostille is affixed to documents by the Dept of Internal Affairs. Further authentication by the Dept of Foreign Affairs & Trade and the requisite foreign embassy may be necessary. The Notary usually obtains these at the expense of the client.

Identification requirements:

Proper evidence of identity is strictly necessary. Being asked for additional identification does not mean you are under suspicion. In addition, the Notary will need to be satisfied of any represented legal capacity and authority, client comprehension and understanding of documents, effectiveness of documentation, interpretation and/or translation from or into other languages, validity, signature and witnessing, and observance of required formalities.

Personal clients:

In order to meet the high standard of Notarial acts, individuals must now provide proof of identity and address. This means you must show the Notary personal documents including:

  • valid signed passport
  • birth, marriage, divorce certification
  • deed poll on change of name
  • recent utility bill or bank statement

 

If you do not have these documents, the Notary will advise you on how best to prove who you are. A New Zealand Driver’s Licence is not sufficient to prove identity without supplementary evidence.

Business clients:

In the case of companies, details of the proof and information required should be discussed in advance with the Notary. In addition to proof of personal identity, the Notary will carry out his own inquiries to verify the company’s existence and constitution. Proof of the representative’s capacity and authority to sign on behalf of the company will be required. Notarial attendance at a board meeting may be necessary. Time should be allowed for the Notary to carry out his inquiries in advance of any personal attendance.

Notarial responsibilities:

Notarial acts require a high standard of expertise and care, as reliance on the Notarial act is made by clients, third parties, foreign governments and officials. The Notary Public has a responsibility to protect against error, omission, alterations, fraud and forgery. Notarial acts are not “rubber stamping” exercises and the requirements of accuracy and validity cannot be overridden by urgency or expense. Particular emphasis is given to the provisions of the Anti-Moneylaundering and Counter Financing of Terrorism Act 2009 and its regulations.

Documentation:

Preparation of documents for Notarial action is formal and prior preparation and/or drafting of documents may be necessary. Early discussion of the Notary’s requirements is advised. Time, expense and error may be avoided if clients or their advisers provide, in advance of personal consultation, the originals or complete photocopies of:

  • all documents to be notarised
  • covering correspondence or forms of instructions from the country where the documents are required
  • identification evidence (as shown above)

 

Documents to be notarised should not be bound, as the Notary may have to re-bind them with a covering Notarial Certificate. Translations of documents may be required before and/or after or as part of the Notarial act.

Protocol:

The Notary Public is required to keep and maintain a formal Register of all Notarial acts. Copies of documents produced ancillary to or in support of Notarial acts may be required for retention, as will copies or original duplicates of Notarial acts, to form part of the required Notarial register and record.

Member of the New Zealand Society of Notaries
Fellow of the Australia & New Zealand College of Notaries

Regulated by the NZ Society of Notaries and the Faculty of the Archbishop of Canterbury.

 

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